Agenda Meeting 22nd May 2018


Councillors are duly summoned to attend The Annual meeting of the parishes of Hatfield & Newhampton, Docklow & Hampton Wafre and Pudleston will be held on 22nd May 2018. At 7.00pm

The Annual Parish Council meeting of Hatfield & District Group Parish Council, to be held on Tuesday 22nd May 2018 at Pudleston Village Hall following the Annual Meeting for the purpose of transacting the following business.


  1. Apologies 
  1. Open Meeting


  1. Election of Chairman
  1. Election of Vice Chairman
  1. Receive Apologies for Absence
  1. Declaration of interest and written applications for dispensations
  1. 1To approve the minutes of the Ordinary meeting held on 6th March 2018(previously circulated)

5.2 To approve the minutes of the Extra Ordinary Meeting held on 2nd May 2018 (previously circulated)

  1. Adopt the New Model Standing Orders
  2. OPEN SESSIONS To receive a brief verbal report from:

7.1 Ward Councillor Bruce Baker                                                                                                                                                      7.2 To Note Matters Raised by local residents on Parish Matters (10 minutes)

  1. FINANCE                                                                                                                                                                                8.1 Exemption certificate (where higher gross income or gross expenditure did not exceed    £25,000)            8.2 To consider Internal Auditors Report                                                                                                                          8.3 To consider Adopting Annual Accounts                                                                                                                   8.4 To approve Section 1 – Annual Governance statement 2017/8                                                                                8.5 To approve  Accounting Statement 2017/18                                                                                                            8.6 Treasurer’s Account Balance at 30/03/18                                                                                                                8.7 Treasurer’s Account Balance at 22/05/18                                                                                                                8.8 To pass the following cheques for Payment Clerk’s Wage £*** (461) Expenses £103.78            (462) ICO £35.00 DP (463) Pudleston Village Hall   Hire   £18.00 (464) G Simpson Internal     Auditor £50.00 (465) Came & Company Insurance £332.80 (466)


9.1 Consider comments on the following planning applications for determination by Herefordshire Council

181578 – Uphampton Farm, Docklow, Leominster, Herefordshire HR6 0SN DESCRIPTION: Proposed general purpose agricultural building (for the storage of fodder).

9.2 To Note Planning Applications Approval/Refusal by Herefordshire Council

180145 Land adjacent to Abbey View Proposed erection of new dwelling and detached garage HATFIELD                                                 GRANTED WITH CONDITIONS

P181279/XA2 – PP – Approval of details reserved by condition Land at The Cattle Shelter at             Lower Nicholson Farm Docklow Nr Leominster Herefordshire, Application for approval of             details reserved by conditions 3 4 5 & 6 attached to 170212.                     APPROVED

P181240/PA7 – All others – Prior Approval

Long Friday House Golder Field Pudleston Leominster Herefordshire HR6 0RG, Prior          notification for an agricultural building, entrance modification and the stone track to access               the building.                                                                                                                       APPROVED

P181091/XA2 – PP – Approval of details reserved by condition 29th March 2018

Land at Pudleston Court Pudleston Herefordshire, Application for approval of details        reserved by condition 3 attached to planning permission 171222 , Valid

P180776/F – Planning Permission 1st March 2018

Land adjacent Brockmanton Hall Whyle Lane Pudleston Leominster Herefordshire,            Application for variation of conditions 2 and 3 of planning permission P162953/F.                                                 APPROVED

  1. HIGHWAYS Report had been received from Balfour Beatty
  2. GENERAL DATA PROTECTION REGULATIONS(GDPR) – Review GDPR    report and           recommendations, and consider adopting the proposed policies/ notices and              displaying            them on the GDPR page of                 including:
    i) Privacy policy
    ii) Data subject access policy
    iii) Privacy notices

Michael & Sue had attended a training course with HALC relating to GDPR. They were part             of the working group involved with GDPR implementation. Update Councillors.  It was stressed that all Councillors should delete emails within 48 hours of receiving.

  1. Kings Head Docklow

12.1  To Approve Application for listing of a property as an Asset of Community Value  Kings                         Head Docklow                                                                                                                                                                                           12.2   Parish Council’s future consideration  regarding Kings Head

  1. To Note Information Sheet

13.1 Wish Herefordshire’s community website, has a new What’s On section where you can promote any events you’ve got coming up for free.

13.2 Grant programme launched by the Armed Forces Covenant Fund

  1. Clerk’s wage 2018 PayScale (National Joint Council for Local Government Services)
  2. To consider matters as Agenda items for next meeting (No Discussion)
  3. Date of Next Meeting (proposed)


Signed:        S D Hanson       Clerk                                                                   Date 17/05/18