Minutes 15th January 2019


Minutes of the one hundred and thirtieth meeting of the Hatfield & District Group Parish Council held on 15th January 2019 at Pudleston Village Hall at 7.00pm

Present:                               RM Hanson                         Chairman

CJ Price                                 MW Thomas

EA Griffiths                         A Lewis

Also Present were HCWM Bruce Baker & SD Hanson Clerk

The Chairman welcomed everybody to the meeting.

  1. Apologies were received from T Brooke (holiday in New Zealand)
  2. Declaration of interest and written applications for dispensations

EA Griffiths Planning at Hatfield (6.1) P   M Thomas 6.3 pre-planning discussion and 10 The Kings Head Docklow (Employed in markets for Agent McCartneys P.) Both members completed the DIWD book.

  1. To approve Minutes of Meeting (Previously circulated.) It was resolved to adopt the minutes of the 13th November 2018, meeting. The Minutes were confirmed and signed by the Chairman.
  2. 4. Open Sessions                   To receive brief verbal report from:                                                                       1 Ward Councillor Bruce Baker                                                                                                                  Herefordshire Council’s children’s Services Department have been in court. In the first case serious short comings relating to two children back in 2008 were made the subject of care orders but never placed for adoption. Mr Justice Keehan described this as woeful. In the second case, relating to a twins adopted into two different families, Mr Justice Keehan stated he thought this was due to incompetence and serial failings of Herefordshire Council and the behaviour of some of its former staff. A number of other issues were highlighted by the Judge. Herefordshire Council have taken them all on board.                                                                                                                                                                                                  Pudleston Court A meeting had taken place with regard to the hedge on the A.44 and the turn off onto the Fairmile. (In HF&SP Group area) BB, the Landlords, Pudleston Court agent, Highways members CP and others had attended the meeting. The hedge removal was related to the Wedding venue planning applications at Pudleston Court. The owner of Pudleston Court had agreed to pay for the removal of the hedge and replace it with fencing. It was hoped this would make this stretch of road safer for all, including the wedding venue traffic.

4.2  To Note  to receive views of Local Residents on Parish Matters (10 Minutes) Members of public said they would be happy to speak at Highways. (7)

  1. Finance                                                           5.1 Treasurer’s Account Balance at 14.01.19 £15211.18                                                                                         5.2 It was resolved to pass the following cheques for payment Pudleston Village Hall Hire £20.00  (481) HALC Website Hosing and Domain Name September 2017 – August 2018 £120.00 (482)  Clerks wages £***** (483) PC Expenses £31.84 (484)
  1. Planning 6.1 Consider comments on the following planning applications for determination by Herefordshire council                                                                                                                                                                      EA Griffiths  left the room.    returning after item discussed                                                                                                                                    183745    Abbey View Hatfield Proposed erection of new dwelling and detached garage  No Objections 

6.2 TO NOTE Planning Applications Approved/ Refused by Herefordshire Council                                 1833338 Proposed two storey extension to rear of existing dwelling Lower House Whyle Lane                                                                             Granted  

6.3 Pre-Planning Application Discussion    MT left the room, returning after item discussed

Ref Land adjacent to Whyle Lamb House Pudleston. Proposed erection   of four detached dwellings with 3-4 bedrooms and creation of a private access road with three passing bays.

Herefordshire Planning states “Policy RA2 of the HCS provides that housing outside the main market towns should be limited to identified settlements as set out under tables 4.14 and 4.15of the HCS . Pudleston is identified as a settlement where proportionate growth is appropriate. However, Whyle is not listed as identified settlement. In order to determine whether the principle of housing at this site is capable of being supported, it must first be considered whether the land could be determined to be within the settlement of Pudleston. Pudleston is a dispersed settlement with no prominent form, however the main built area is considered to be the” L” shape including the Church of St Peter (U94201) and north to include the Village Hall.  The land adjacent to the Whyle is not considered within the main built form of Pudleston an identified settlement under policy RA2 and would  accordingly be assessed as a proposal for housing in the open countryside under Policy RA3 of the HCS.

The councillors discussed the application and unlike Hatfield with Newhampton and Docklow with Hampton Wafre. Pudleston was made up of several hamlets i.e Golderfield, The Whyle and Brockmanton, the village is actually referred to as Pudleston cum Whyle.  CP said there were more houses on the Whyle than in Pudleston. The Clerk was asked to email Mark Willmont Planning office to inform him of this and to give any further information she had available


7.1.i  Grit Bins Balfour Beatty  had replied stating the cost of one Grit Bin would be £474.84 each, Members thought this was too expensive and decided to ask TB if we could use his blue drums as had been done previously.                                                                                                                                                                                  7.1.ii     Balfour Beatty had written telling all Pc’s they had recently refilled all the winter grit bins and had placed stickers on all that had been refilled.  They plan to remap all grit bins in the County. assessing both grit bins and locations.                                                                                                                                                                                          7.2 Sids (Speed Indication Devices) information was available regarding these.  The members declined an interest at present as there were no current problems with speeding in the GPC .                                                                        7.3 A MOP said the Give way sign on the C1059 by Ford Abbey Turn from Hatfield onto Pudleston Hatfield road was missing.  BB said he would contact Highways regarding replacing it.                                                                       7.4  A MOP mentioned that the road by Pudleston church from turn down by Court Farm Pudleston to the triangle still needed attention.  Although pot holes had been filled in it was in need of resurfacing.  BB said he would also look into this matter.                                                                                                                                                 7.5 Balfours (Agent for Landownert) had replied regarding the road.  MT said he would deal with the matter

  1. To Note Information Sheet                                                                                                                                8.1   Report on Parish Council Summit Meeting held on 17th October 2018                                                             8.2PC Invitation to second summit on 24th January 2019 at Shire Hall at 6.30pm                                         8.3   Cabinet Update dated 19/12/18                                                                                                                             8.4  HALC information Sheet.    The clerk informed the members of the latest HALC news                           8.5  PC Members  Invitation  from High Sherriff of Herefordshire to Symposium on Social Care and its wider context.                                                                                                                                                                    8.6   Services for Independent Living
  1. To consider matters as Agenda items for the next meeting (no discussion) 9.1   The Kings Head Docklow
  2. The Kings Head Docklow   MT left the meeting                                                                                                                               BB said he had been in discussion with Andrew Prior (Planning officer dealing with application) and would update members as soon as he heard anything.  He said he would also update Abi from The save The kings Head pub group.

The PC additional comments added on 12.12.18

Hatfield & District group Parish Council would like Herefordshire Planning Office to note their additional comments The PC have studied the Herefordshire Local Plan Core Strategy 2018 -2031 and would like to draw attention to: Tourism

Please Note Items 2.2 2; 3.7 7; 4.3 5; and 9

The Kings Head pub is located on the busy thoroughfare of the A.44. It is an ideal location to take advantage of the passing trade and also the increasing popularity of Herefordshire as a tourism area. There are many holiday homes, camping and caravan sites, Air BnB, bed and breakfasts all who would appreciate a friendly local village pub where customers are always made welcome, whether they be popping in for a drink or meal.

General Policy SC1 The Parish Council feel that the King’s Head was not marketed in line with specifications, also the price was unrealistic for a “closed” public house.

Please Note Items 5.1 30, 5.1 31, 5.1 36

The Kings Head is within a short walking distance of local houses and also the Church making it the centre of Docklow village. Several village events have taken place over many years. To refer to the PC’s earlier comments it is the overriding sentiment to keep the pub as a pub.

11 Date & Venue next meeting                                                                                                                                                        It was proposed to hold the next meeting on 12th March 2019 at Pudleston Village Hall at 7.00 pm.      The Clerk asked members if it would be convenient for them to move the meetings to the second Tuesday of the month.  All members were in favour Resolved

There being no further business the meeting closed at 8.25pm