HATFIELD AND DISTRICT GROUP PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH MEETING AND THE TWO HUNDRED AND EIGHTH [ANNUAL] PARISH COUNCIL MEETING OF HATFIELD AND DISTRICT GROUP PARISH COUNCIL HELD ON 3 MAY 2016 IN PUDLESTON VILLGE HALL AT 7PM.
Councillor T Brooke [Chair] Councillor R Hanson
Councillor M Thomas Councillor A Lewis
Councillor C Price
Clerk A Billinge Ward Member B Baker
2 Members of the public
ANNUAL PARISH MEETING
1 APOLOGIES – Councillor Griffiths [Veterinary appointment]
2 OPEN SESSION
Councillor Bruce Baker reported that Herefordshire Council had made the difficult decision of disposing of 42 tenanted small holdings. Chairman Tim Brooke told the meeting that Herefordshire Council were the only council to sell off this stock, and 42 families would have no where to go. Councillor Baker added that the small holdings were not financially viable. A discussion followed. Councillor Baker answered question regarding Neighbourhood Development Plans, and in response to a question from Councillor Thomas, said he would enquire if affordable homes could be made exempt from charges at the meeting of CIL on 4 May. Councillor Baker added that traffic in Herefordshire would improve, and land would open up which would get more people and businesses.
In response to questions from members of the public, a long discussion followed regarding the Neighbourhood Development Plan. Who was being marketed for the proposed housing, was a question from a resident. The chairman in reply told the meeting that there was no control when these properties went on the open market.
Councillor Baker was asked, by a resident, when Herefordshire Council would make decisions regarding the Neighbourhood Development, what would be the time frame. Councillor Baker agreed to find out and let the clerk know.
In answer to a question, the clerk told the meeting that draft minutes were added to the website, a month after the meeting. These were not moved onto the council business page of the website, until they had been approved at the following meeting, but would be found on the draft minute page.
With no further business the meeting closed.
ANNUAL PARISH COUNCIL MEETING
1 ELECTION OF CHAIRMAN Councilor Tim Brooke was proposed as Chairman by Councilor Michael Thomas and seconded by Councillor Robert Hanson. The Chairman was elected, and completed his acceptance of office form.
2 ELECTION OF VICE CHAIRMAN Councilor Robert Hanson was proposed as Vice Chairman by Councillor Cecil Price and seconded by Councillor Adam Lewis. The Vice Chairman was elected and completed his acceptance of office form.
3 MINUTES OF THE PREVIOUS MEETING were approved and signed.
4.1 Audit procedures, and financial statements.
The Annual Governance Statement, including Accounting Statements for 2015/16 were approved and signed. The accounts for the year ended 31 March 2016, included fiscal statement for the year, and bank statement showing a balance of £5065.63.
4.2 Invoices and payments. A cheque for £35 data protection fees, Parish Council expenses £56.33 and village hall rental £18 and Came and Company, insurance £276.49 were all agreed and signed.
A cheque for the clerks salary [pre-agreed] expenditure for the period ending 31 May, 2016 was also signed.
IT WAS RESOLVED TO ADOPT THE FINANCIAL ACCOUNTS AND ANNUAL GOVERNANCE STATEMENT FOR THE YEAR ENDED 31 MARCH 2016.
5.1 APPLICATIONS RECEIVED – 160758 Yew Tree Cottage, Pudleston
5.2 APPLICATIONS APPROVED – 153713 Eve Lodge, Pudleston, 153730 Adam Lodge, Pudleston, and 153731 The Gaggles, Pudleston all had been approved.
6.1 Bridleway at Highfields, Pudleston After a discussion, the Parish council decided to take no further action, and have listened to S White the ROW officer, and if her professional opinion remains as it is, the parish council have no reason to question this any further, or take any further action.
The clerk was asked to report the Docklow signpost that had been knocked down.
IT WAS RESOLVED THAT THE PARISH COUNCIL TAKE NO FURTHER ACTION REGARDING THE BRIDLEWAY AT HIGHFIELDS, PUDLESTON
IT WAS RESOLVED THAT THE CLERK REPORT THE DAMAGED DOCKLOW SIGNPOST ON THE C1059.
7 CLERKS UPDATE AND CORRESPONDENCE
The clerk had attended a webinar, for HMRC end of year accounts and procedures.
The following had been circulated,
Herefordshire Council Community Technology Grant – deadlined 11 May
Herefordshire Council, Custom and Self build register which came in on 1 April
Family at War, open day 7 May
Community Infrastructure Levy from Councillor Baker 4 May
HALC training bookings
Available for inspection at the meeting were the following correspondence
Letter addressed to the Parish Council, from John Campion, Police and Crime commissioner
Leaflet from Came and Company on Council Matters
8 AGENDA ITEMS RAISED FOR NEXT MEETING – BT Poles
9 DATE OF NEXT MEETING 5 July [subject to hall availability].
The meeting closed at 8.20pm