HATFIELD & DISTRICT GROUP PARISH COUNCIL
Minutes of the one hundredth and twenty third meeting of the Hatfield and District Group Parish Council held on 6th March 2018 at Pudleston Village Hall at 7.00pm.
Present: Councillors Robert Hanson (Chair) Tim Brooke, Eric Griffiths, Cecil Price, Adam Lewis, Michael Thomas
Ward member Bruce Baker S. Hanson (Clerk) 2 members of Public
The Chairman welcomed everyone to the meeting.
1. To receive APOLOGIES for Absence
2. Declaration of Interest and Written Applications for Dispensations
Councillor Griffiths Pecuniary interest declared & signed book re item 7.1 180145 Proposed erection of new
dwelling Hatfield (family member)
3. Minutes of the Ordinary Meeting
It was Resolved to adopt the Minutes of the previous meeting held on 23 January 2018.
The minutes were confirmed and signed by the Chairman
4. Minutes of the Extra Ordinary Meeting
It was Resolved to adopt the Minutes of the Extra Ordinary Meeting held on 8th February 2018
The minutes were confirmed and signed by the Chairman
5.1 PKF Littlejohn were Auditors for 2018/19 Clerk would attend HALC course reference Audit
5.2 Treasurer’s Account Bank Balance £1137.10
5.3 To pass the following cheques for payment Cancelled (453) Clerk’s Wage £**** (454) HMRC PAYE £105.00 (455) Expenses £40.45 (456) HALC subs £416.08 (457) Pudleston Village Hall hire £10.80 (458)
6. Open Sessions
6.1 To receive brief verbal report from Ward Councillor Bruce Baker
Recent falls of snow were the most severe seen for several years coupled with high winds resulting in enormous snow drifts. With over 2000 miles of roads in the county and 600 miles of designated priority routes for snow and ice clearing. The Council has access to 15 gritting trucks that can be adapted with snow ploughs, 3 purpose-built snow blowers and employ 42 local contractors, mostly farmers with access to equipment required to clear rural roads. The amount of snow that fell in such a short time, especially where it built up into large drifts was overwhelming. The snow ploughs and snow blowers were all deployed on 12 hour back to back shifts.
Herefordshire Council Leader Anthony Johnson was resigning Friday 9th March. His successor was Jonathon Lester (Deputy Leader)
Hereford Bypass A proposed new road to the west of the city. Currently consulting on seven potential routes all of which include a new river crossing.
Councillor Baker was proposing a by-law to cabinet to stop people parking on grass verges.
Excluding i) Lawful Authority ii) Reasonable excuse
6.2 To Note matters Raised by local residents on Parish Matters (10 minutes)
A Member of Public asked to give a vote of Thanks to the farmers and community who helped clear the roads in the recent atrocious road conditions. The PC were asked if there were any updated Ditches and drainage in Herefordshire Guidance on Landowner Responsibilities leaflets available. The Clerk said she would make enquires.
HCWM Bruce Baker left the meeting to attend Edwin Ralph PC Meeting
7.1 Consider comments on the following planning applications for determination by Herefordshire Council
180145 Proposed erection of new dwelling and detached garage Land adjacent to Abbey View HATFIELD
Councillor Griffiths left the room. The members held a heated discussion and debated this application fully.
7.2To Note Planning Applications Approval/Refusal by Herefordshire Council
Buckland Farm Docklow Leominster. Application for removal condition 5 of planning
permission NC2002/0408/F To allow building to be used to house livestock.
GRANTED WITH CONDITIONS
174656 Common farm Hatfield Proposed agricultural building and access track
P1746157/U – Certificate of Lawfulness (CLEUD) 13th December 2017
2 Rectory Farm Cottages Pudleston Leominster Herefordshire HR6 0RA, Certificate of Lawfulness for existing use of occupation of property for in excess of ten years in breach of agricultural occupancy condition. PARISH COUNCIL NOT CONSULTED GRANTED
P174616/U – Certificate of Lawfulness (CLEUD) 13th December 2017
3 Rectory Farm Cottages Pudleston Leominster Herefordshire HR6 0RA, Certificate of Lawfulness for existing use of occupation of property for in excess of ten years in breach of agricultural occupancy condition. PARISH COUNCIL NOT CONSULTED GRANTED
8.1 Parish Council Briefing to be held in April, Councillors need to book place
8.2 Velocity Patcher Potholes Repairs
8.3 On 15/02/18 Councillors Price & Hanson had met with Colin Smith the Locality Steward regarding the Highway outside Tan House cottages. The highway has been fully inspected with further maintenance to be carried out in the future.
The appalling weather conditions were discussed, several Pudleston residents had been completely snowed in, as had residents in Docklow and Hatfield.
The local community was thanked and praised for all their assistance in the bad weather. The clerk was asked to contact the Highways Department and find out how Winter snow contracts were allocated. It was proposed to write and Thank all the volunteers and community spirited people who were known, they had given their time, effort and diesel in clearing roads and lanes and had helped residents get out of their snowbound homes.
9. General Data Protection Regulations (GDPR) Represent the biggest change in data protection for 20 years. The new data privacy laws will affect how organisations store and use data. Information was circulated regarding the above, it was agreed that the clerk would attend a course in March run by Anthony Bush (Parish Liaison & Rural Service Officer) at Herefordshire Council and that she and Michael would also attend a further course run by HALC.
10. To note Information Sheet 10.1 HALC information 10.2 Gypsy Site Consultation
11. To consider matters as Agenda items for next meeting (No Discussion) 11.1 GDPR 11.2 Update on Highways re winter gritting
12 Date of next meeting
It was proposed to hold the next meetings being the Annual Parish Meeting followed by the Annual Parish Council Meeting on Tuesday 22nd May 2018 at 7.00pm at Pudleston Village Hall
There being no further business the meeting closed at 8.30pm.