HATFIELD & DISTRICT GROUP PARISH COUNCIL
Councillors are duly summoned to attend The Annual meeting of the parishes of Hatfield & Newhampton, Docklow & Hampton Wafre and Pudleston will be held on 22nd May 2018. At 7.00pm
The Annual Parish Council meeting of Hatfield & District Group Parish Council, to be held on Tuesday 22nd May 2018 at Pudleston Village Hall following the Annual Meeting for the purpose of transacting the following business.
AGENDA PARISH MEETING
- Apologies
- Open Meeting
AGENDA PARISH COUNCIL MEETING
- Election of Chairman
- Election of Vice Chairman
- Receive Apologies for Absence
- Declaration of interest and written applications for dispensations
- 1To approve the minutes of the Ordinary meeting held on 6th March 2018(previously circulated)
5.2 To approve the minutes of the Extra Ordinary Meeting held on 2nd May 2018 (previously circulated)
- Adopt the New Model Standing Orders
- OPEN SESSIONS To receive a brief verbal report from:
7.1 Ward Councillor Bruce Baker 7.2 To Note Matters Raised by local residents on Parish Matters (10 minutes)
- FINANCE 8.1 Exemption certificate (where higher gross income or gross expenditure did not exceed £25,000) 8.2 To consider Internal Auditors Report 8.3 To consider Adopting Annual Accounts 8.4 To approve Section 1 – Annual Governance statement 2017/8 8.5 To approve Accounting Statement 2017/18 8.6 Treasurer’s Account Balance at 30/03/18 8.7 Treasurer’s Account Balance at 22/05/18 8.8 To pass the following cheques for Payment Clerk’s Wage £*** (461) Expenses £103.78 (462) ICO £35.00 DP (463) Pudleston Village Hall Hire £18.00 (464) G Simpson Internal Auditor £50.00 (465) Came & Company Insurance £332.80 (466)
9.PLANNING
9.1 Consider comments on the following planning applications for determination by Herefordshire Council
181578 – Uphampton Farm, Docklow, Leominster, Herefordshire HR6 0SN DESCRIPTION: Proposed general purpose agricultural building (for the storage of fodder).
9.2 To Note Planning Applications Approval/Refusal by Herefordshire Council
180145 Land adjacent to Abbey View Proposed erection of new dwelling and detached garage HATFIELD GRANTED WITH CONDITIONS
P181279/XA2 – PP – Approval of details reserved by condition Land at The Cattle Shelter at Lower Nicholson Farm Docklow Nr Leominster Herefordshire, Application for approval of details reserved by conditions 3 4 5 & 6 attached to 170212. APPROVED
P181240/PA7 – All others – Prior Approval
Long Friday House Golder Field Pudleston Leominster Herefordshire HR6 0RG, Prior notification for an agricultural building, entrance modification and the stone track to access the building. APPROVED
P181091/XA2 – PP – Approval of details reserved by condition 29th March 2018
Land at Pudleston Court Pudleston Herefordshire, Application for approval of details reserved by condition 3 attached to planning permission 171222 , Valid
P180776/F – Planning Permission 1st March 2018
Land adjacent Brockmanton Hall Whyle Lane Pudleston Leominster Herefordshire, Application for variation of conditions 2 and 3 of planning permission P162953/F. APPROVED
- HIGHWAYS Report had been received from Balfour Beatty
- GENERAL DATA PROTECTION REGULATIONS(GDPR) – Review GDPR report and recommendations, and consider adopting the proposed policies/ notices and displaying them on the GDPR page of hatfieldgpc@gmail.com including:
i) Privacy policy
ii) Data subject access policy
iii) Privacy notices
Michael & Sue had attended a training course with HALC relating to GDPR. They were part of the working group involved with GDPR implementation. Update Councillors. It was stressed that all Councillors should delete emails within 48 hours of receiving.
- Kings Head Docklow
12.1 To Approve Application for listing of a property as an Asset of Community Value Kings Head Docklow 12.2 Parish Council’s future consideration regarding Kings Head
- To Note Information Sheet
13.1 Wish Herefordshire’s community website, has a new What’s On section where you can promote any events you’ve got coming up for free.
13.2 Grant programme launched by the Armed Forces Covenant Fund
- Clerk’s wage 2018 PayScale (National Joint Council for Local Government Services)
- To consider matters as Agenda items for next meeting (No Discussion)
- Date of Next Meeting (proposed)
Signed: S D Hanson Clerk Date 17/05/18