Agenda The Annual Meeting of the Hatfield & District group Parish Council 14th May 2019


Councillors are duly summoned to attend The Annual meeting of the parishes of Hatfield & Newhampton, Docklow & Hampton Wafre and Pudleston will be held on 14th May 2019 At 7.00pm
Followed by The Annual Parish Council meeting of Hatfield & District Group Parish Council, to be held on Tuesday 14th May 2019 at Pudleston Village Hall following the Annual Meeting for the purpose of transacting the following business.
1.Sign Declaration of Office
2. Election of Chairman
3.Election of Vice Chairman
4. Appoint Clerk as RFO 4.1 PAYE 4.2 Wage increase in accordance with NALC recommendations
5. PVH Committee Cecil Price retiring as Parish Council Representative
6. Code of Conduct & Register of Interest
7.Receive Apologies for Absence
8. Declaration of interest and written applications for dispensations
9.. To approve the minutes of the Ordinary meeting held on 12th March 2019 and Extra Ordinary Meeting held on 2nd April 2019 (previously circulated)
10. OPEN SESSIONS To receive a brief verbal report from:
10.1 Ward Councillor                                                                                                                                                                  10.2 To Note Matters Raised by local residents on Parish Matters (10 minutes)
11. Finance                                                                                                                                                                                             11.1 Exemption certificate (where higher gross income or gross expenditure did not exceed £25,000)                  11.2 To consider Internal Auditors Report                                                                                                                                11.3 To consider Adopting Annual Accounts                                                                                                                              11.4 To approve Section 1 – Annual Governance statement 2018/19                                                                               11.5 To approve Accounting Statement 2018/19                                                                                                                    11.6 Treasurer’s Account Balance at 30/03/19                                                                                                                            11.7 Treasurer’s Account Balance at 14/05/19 Precept £3750 & Vat                                                                                      11.8 To pass the following cheques for Payment Clerk’s Wage £*** ; PAYE; PC Expenses; Pudleston Village Hall; Internal Auditor; Cane & Company
12.PLANNING                                                                                                                                                                              12.1 Consider comments on the following planning applications for determination by Herefordshire Council
12.2 To Note Planning Applications Approval/Refusal by Herefordshire Council
183266 Land at rear of Fencote Hall Hatfield, Leominster Change of use of building to dwelling with detached garage/log store GRANTED
183745 Abbey View Hatfield Leominster. Proposed erection of new dwelling and detached garage. GRANTED
P190785/O – Outline Land Adjacent to Yew Tree Cottage Hatfield Leominster Herefordshire, Proposed cottage and garage, GRANTED                                                                                                                                                                      P190781/O – Outline Land Opposite Roughcast Farm Hatfield Leominster Herefordshire, Erection of three cottages with garages and new access. WITHDRAWN                                                                                                          13. HIGHWAYS Report had been received from Balfour Beatty
14. The Whyle
15. To Note Information Sheet                                                                                                                                                    15.1 National Joint Council for Local Government Services                                                                                              15.2 HALC Information sheet
16. To consider matters as Agenda items for next meeting (No Discussion)
17. Date of Next Meeting (proposed)

Signed: S D Hanson Clerk Date 09/05/19